U.S. patients face numerous roadblocks when trying to access their
medical records at the nation's top hospitals, a new study finds.
Federal law says patients must be given access to their medical records
in a timely manner, in their preferred format and at a reasonable cost.
But Yale University researchers found many hospitals make the process
too confusing or expensive.
"There were overwhelming inconsistencies in information relayed to
patients regarding the personal health information they are allowed to
request, as well as the formats and costs of release, both within
institutions and across institutions," said Carolyn Lye, the study's
first author.
"We also found considerable noncompliance with state and federal
regulations and recommendations with respect to the costs and processing
times," Lye, a medical student, said in a university news release.
She and her colleagues evaluated the medical records departments at 83 top-ranked hospitals in 29 states.
On their record request forms, only 53 percent of the hospitals gave
patients an option to access their full medical record. But when asked
over the telephone, all 83 hospitals said they could release full
medical records to patients.
There were also discrepancies between request forms and phone
information about formats in which medical records could be released via
electronic, paper or in person.
The researchers also found that 58 percent of the hospitals charged more
than the federally recommended $6.50 for medical records stored
electronically. One hospital charged $541.50 for a 200-page record.
The study was published online Oct. 5 in JAMA Network Open.
Stricter enforcement of the patients' right of access is necessary to
ensure that the request process across hospitals is easy to navigate,
timely and affordable, Lye suggested.
"We are also in an era in which patients are participants in their own
health care," she added. "Inhibiting access for patients to their own
medical records with complicated, lengthy and costly request processes
prevents patients from obtaining information that they may need to
better understand their medical conditions and communicate with their
physicians."
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